Marketing

6 brand lessons behavioural science can teach marketers

Marketing is a precise science that marries creativity and originality with data to drive sales and leads. However, insights aren’t the only piece of the marketing puzzle – psychology is a key consideration behind countless campaigns new and old.

While our tastes and preferences in everything from food to clothing are subjective, the way we think is more objective. Sure, you may like jumpers while your colleague prefers shirts. However, the way you both decide where to buy your favourite clothes is similar.

To drive success in a digital space saturated with tons of content, many leading brands pay close attention to psychology to increase the success of their marketing efforts. With a greater understanding of how we think, businesses can work to attract customers more effectively. 

While dozens of behavioural science terms can apply to marketing, here we delve into six key examples and discuss what lessons you can learn to benefit your brand and shape future strategies.

1. Loss aversion

What is it?

The thought of losing something weighs more on our minds than the proposition of gaining something. As a result, most of us will make a decision to avert losses any way we can.

Although this may seem a rational way of thinking, especially for riskier choices, the extent of this bias is visible in even the most mundane decisions. As an example, coupons that use wording such as ‘save £5’ are more appealing than those framed as ‘gaining £5’, despite the meaning being identical.

What lesson can I learn?

The main takeaway from the loss aversion bias is to carefully consider how you frame your promotions. Although ‘save’ and ‘gain’ can have the same fundamental value for an offer, our brain weighs one option as more appealing than the other.

Beyond coupons, this loss-oriented mindset can be ingrained within your website in the form of a checkout countdown, for example. When the time limit expires, the customer would ‘lose’ their reserved item, enticing people to make their purchases faster and more consistently. 

The theory

The prospect of losing something is hardwired into how we think. Even the thought of loss triggers a visceral reaction many of us can’t ignore, coaxing us into clicking, buying and sharing. Research suggests that this occurs because areas of the brain associated with ‘value’ are often suppressed when facing potential losses.

For this reason, it’s common to see phrases such as ‘don’t miss out’ and ‘only 3 left in stock’ in adverts and banners that exploit this bias both online and in-store.

2. Status quo bias

What is it?

It’s no secret that many of us find change daunting, risky and unsafe. That’s why we often find the process of starting a new job or moving house a stressful endeavour. However, the status quo bias doesn’t dominate every decision we make – people progress their careers, develop their skills and move to new places all the time. 

As a result, this bias is most often present in the smaller inconsequential decisions we make. From the food we order to the brands we buy from, familiarity is subconsciously at the heart of many of our choices.

What lesson can I learn?

While this bias can make customer onboarding relatively difficult, it will help reduce the effort needed to inspire existing consumers to make another purchase.  

With this in mind, it’s important to strike a healthy balance in your budget between onboarding new prospects and attracting existing customers. The last thing you want to do is commit to one group over the other and stifle either element of your strategy

The theory

There are several factors that make the prospect of change unappealing to people. The first of which is loss aversion bias. To avoid potential losses, many often think they are better off in their current scenario – as the old saying goes, better the devil you know than the one you don’t. 

Another element of the status quo bias is the sunk cost fallacy. This theory suggests that our initial commitment to something means we view hurdles in the way of our chosen goal as inconsequential. In other words, people favour their current situation as they have already invested considerable time and effort, and abandoning it now would mean that energy was wasted.

This is often why people are reluctant to change their car insurance providers or are committed to certain brands, even when faced with objectively better alternatives.

3. Bizarreness effect

What is it?

The bizarreness effect is a simple premise. The more odd and unusual something is, the more memorable it can be. 

While there is no clear-cut metric from which to measure an adverts’ peculiarity, Old Spice’s left-field approach is an example of an unusual and striking modern-day campaign that subverted expectations with its unique humorous tone and radical departure from old branding. 

What lesson can I learn?

The main takeaway from the bizarreness effect is just how effective this method can be at helping your collateral stand out. Instead of adopting the approach that others would typically use, an unconventional twist may help you stand out in a world where the average person is exposed to several thousand adverts every day.

Although it’s hard to truly quantify how memorable the unusual ‘Gorilla’ Dairy Milk advert is, we bet the advert’s peculiar nature and departure from expectation cemented it in the minds of many.

The theory

Our collective ability to recall odd, unusual and bizarre things is rooted in human curiosity and our fundamental interest in the novel or strange. While many don’t remember specifics about their regular daily commute, it’s common for people to be able to cast their minds back to a bizarre memory from years ago. 

This is because these peculiar events and items are, by their nature, rare. When we see something strange and unique, it often has a greater initial impact, allowing us the ability to better recall that information days, months and even years after first seeing it. 

4. Authority bias

What is it?

Although the internet has made the process of purchasing goods more accessible and convenient, it has also presented consumers with limitless choices. With so many options, it’s not uncommon for customers to find themselves unable to decide what and where to buy.

To break this cycle, prospects often rely on the word of an authority to guide their decision. The words from leaders can hold a great deal of weight in our minds as we are taught to listen to authority from birth. 

What lesson can I learn?

Brands, such as Beats by Dre, leverage the popularity of celebrities to drive massive growth. Although it’s hard to determine how much of the company’s success can be attributed to the authority bias, it’s likely to have played a role in the organisation’s appeal and value.    

Of course, celebrity endorsements are out of reach for many organisations. Instead, consider enrolling the aid of influencers to give your brand extra kudos in the eyes of customers.

It may also be worth showcasing merits and accreditations in your marketing materials to demonstrate your expertise as a brand and your reputation as an authority in your field.

The theory

We often follow the letter of authority closely as we are taught from birth to respect and listen to role models. As a result, the words that experts and authority figures speak carry more weight, often allowing these individuals the ability to inspire action and emotions those without the status rarely can.

With this in mind, it’s no wonder why influencer marketing is so popular and thought leadership status is so coveted.

5. Herd behaviour

What is it?

Although individuality is something we pride ourselves on, we’re also genetically compelled to ‘follow the herd’. While many of us will walk different paths in life, we also collectively conform to trends in fashion, food and technology to varying degrees.

Many brands leverage herd behaviour as a way of encouraging certain actions by showing people that ‘others like them’ are doing it too. This is why a growing number of successful online retailers feature a ‘people like you also bought’ section on their websites.  

What lesson can I learn?

One way to leverage herd behaviour in your campaigns is by featuring customer reviews prominently in your campaign. By sharing both the star rating and the volume of reviews, it can make your brand come across as more trustworthy and desirable. 

Beyond that, by showcasing how many people purchased something on your website, you can help give further credence to your offering.

The theory

Our compulsion to ‘fit in’ and follow trends is likely rooted in our ancestors’ age-old survival instinct. In order to live at a time when humans were not at the top of the food chain, it often meant banding together and following the crowd. Strength in numbers, as the old saying goes.  

Although modern society is significantly less dangerous today, herd behaviour still subconsciously drives some of our choices, such as where we shop and what we buy.  

6. IKEA effect

What is it?

The so-called IKEA effect is an observation that describes the heightened sense of value and connection that customers feel to a product that they’ve built themselves.

Although you may initially think that DIY would serve as an inconvenience for customers, getting people hands-on to build their own products can associate the rewarding feeling of accomplishment with your brand and goods.  

What lesson can I learn?

Although the IKEA effect is a potent strategy for products, it can also be adapted to benefit your digital marketing strategy.

From fan art to follower reactions, sharing user-generated content (UGC) on your channels allows supporters to author content that contributes to the story of a company they admire, strengthening the bond between you and your consumers.

Netflix is one company that leverages UGC to form a bond with its community and shape itself as a personable and friendly brand. Instead of coming across as a corporate entity, the streaming giant is more akin to a friend that recommends movies. 

The theory

We assign a greater value to products that we have built ourselves because these DIY items provide us with a way of demonstrating our competency. A desire to be self-sufficient is baked within our DNA and is a deep psychological need that the IKEA effect fulfils.

With this in mind, it’s not surprising to see why organisations are increasingly relying on customers to build their own goods and contribute to their favourite brands’ stories with homebrew fan art and reactions.

Examples of behavioural science used by brands

Sensodyne’s dentist testimonials

Sensodyne, a popular toothpaste brand, is an example of one company that effectively uses authority bias throughout its marketing materials to build trust and inspire sales.

To do this, many of Sensodyne’s adverts focus on video testimonials from real doctors and dentists that speak about the importance of healthy teeth and gums, and how Sensodyne toothpaste can help achieve this. Because we are naturally inclined to listen to authority, the campaigns’ message carries a greater weight in our minds.

Zara’s fashion strategy

Behavioural science isn’t limited to use in just marketing materials, it can also be leveraged with great effect across all facets of a business. Zara, a popular online and in-store fashion retailer, employs loss-aversion tactics in their manufacturing process to drive up sales of their garments.

To do this, the fashion brand creates hundreds of different designs but makes them in relatively small quantities. This means new designs have an air of exclusivity about them, encouraging customers to purchase goods upon their visit or risk them being out of stock down the line.

Amazon’s trending products

Lastly, online retail giant, Amazon, proves how effective herd behaviour can be when implemented cleverly throughout a website. As well as prominently displaying the rating and amount of reviews a product has, the site also features a ‘people like you also bought’ section below all products. 

Both of these functions take advantage of herd behaviour as they readily display what people thought about certain products, and what others bought. This, in turn, taps into our compulsion to ‘follow the herd’, which encourages people to make purchases.

Leveraging the benefits of behavioural science in marketing

From carefully phrased wording that taps into our loss aversion bias, to influencer marketing that appeals to our desire for authority, there are a variety of behavioural approaches we’ve discussed that can help send your campaigns soaring without additional cost.    

However, for many marketing teams, knowing is only the first step. The real challenge can often come when trying to weave new strategies into the existing marketing workflow without disrupting output.

Faced with an impossible situation, does your team opt to put the new strategies discussed on the backburner and continue focusing on output. Or, do you choose to let content take a backseat while you implement new learnings?

The answer? Neither. To expedite the construction and organisation of assets and give your team the time to plan ahead, BAM by Papirfly™ is an all-in-one platform that can:

If you’d like to see more ways our smart all-in-one platform can give your team the tools to expedite content creation and revolutionise your marketing approach, get in touch today or book a demo online.

BAM, Brand Activation Management, Employer brand

How BAM directly supports work-life balance

The definition of work-life balance is quite different depending on who you work for. For some, it’s unlimited holiday, flexible working hours and perks-a-plenty. For others, the reality is much starker.

However your work-life balance scale is tipped, one thing’s for sure: If your time at work is full of stress, all the perks in the world won’t make a difference.

BAM by Papirfly™ was designed with one aim in mind: To give teams the freedom to fly. To free them from the fast-paced, ever-changing environment that demands high-level thinking, concentration, energy, multi-tasking and more.

Software isn’t going to save the world, but it can help to make work-life more enjoyable and fulfilling.

How BAM supports individual employees

Manageable hours and no longer working late

Whether resources are low or your team is stretched, there’s nothing worse than working through lunch or staying late just to meet deadlines. Rushing not only compromises the quality of output, but also leaves it more prone to errors. Working this way is unsustainable and unfulfilling. 

Working long hours is mentally draining and sees people missing out on important events with family and friends, as well as leaving them with less time for self-care and other activities that keep their mental and physical health in check.

BAM automates many time-consuming and manual processes, meaning that work gets done more quickly. There are predefined templates in place meaning that anyone in any team can create what they need when they need it. There’s no need to worry about things going wrong because the sign-off process is digitised and the creative is completed with guidelines enforced. 

In summary…

  • No more long hours 
  • Automate time-consuming tasks 
  • Digitise sign-off 
  • Prevents rushing 

Feeling less stressed

Many of BAM’s features are designed to make marketing as stress-free as possible. There’s less reliance on agencies or others around you, the responsibility of creation or editing can sit almost anywhere – with no design experience needed to create an infinite amount of assets, including print, digital, video, social, email and more.

These can all be made on-brand in a matter of minutes, so no panicking to push through any last-minute changes or amends. All the power is in your hands.


Able to meet deadlines and keep up with demand easily

When your marketing team is relied upon by all areas of the business, demand can quickly outweigh capacity. Often there’s not an option to say no and teams need to muddle through to achieve what they can, as quickly as they can.

With a dedicated campaign planner built-in to a DAM, everyone understands their deadlines. Marketing materials can be created quickly thanks to smart templates. Technically, anyone in the business can create the assets they need by themselves, as long as they have had the initial hour of training they are good to go.

This means no more over-committing, only seamless execution.

In summary…

  • Shared responsibility and burden
  • Deadlines met with ease
  • Capacity is increased to cope with demand

Reduce the risk of anything going wrong

Anxiety and panic are significantly reduced when the scenarios that can cause them are eliminated. Having the assurance that stops things from going wrong is one of many ways to do this with BAM.

Predefined smart templates are built tailored to your brand. Locked down image libraries, colour combinations, layouts and more so that nothing can be created off-brand.

An optional digital sign-off process can also be embedded into any asset you create. This allows people to comment on particular elements of an asset, approve changes and give ultimate sign-off on the marketing’s release. A full audit trail is left which means you can see who did what and when. 

In summary…

  • Full audit trail on assets
  • Digitised approval process
  • Pre-defined templates prevent anything being off-brand

More scope for remote working

When all or part of your team is working remotely, it’s important for them to be able to access what they need without always needing server access or software installed. Your brand’s dedicated brand portal is accessed via a URL and login on your normal browser, which means anyone can access and create what they need from anywhere in the world.

This pulls down huge barriers for teams who have been unable to embrace hybrid working. The power of BAM means they can always pick up where they left off, whether they’re at home, on-the-go or in the office.

Unmanageable workloads are a thing of the past

Taking on too much or feeling under too much pressure often only ends in one way – an unhappy person that looks elsewhere for a new role. Marketing is by its very nature a complex beast, but too much to deliver and too few resources is an unnecessary strain on teams.

Each of BAM’s four feature categories work to make workloads more manageable in the following ways:

Create – An infinite amount of print, digital, social and video assets. There’s no limit to the amount you can create so budgets can be stretched as far as you need them to go. Assets can be created in a matter of minutes, which means more time is freed up for individuals.

Educate –
A central place for teams to access all brand guidelines and documentation, ensuring that everyone knows what they’re doing and when. The right teams in the right territories have access to the resources that are relevant for them, which helps to improve accuracy, eliminate mistakes and prevent duplication of effort.

Store & share – A built-in Digital Asset Management (DAM), where everything is centrally stored and accurately organised. Teams can access, edit and share any marketing materials that have been created without having to hunt for what they need. The latest versions and their history is all recorded, and prevents having to go back and redo assets.  

Manage – A central birdseye view of everything that’s going on, no need for back and forth on emails or endless Zoom calls. Create and access timelines, briefs, project information and files in one place. Manage sign-offs digitally and only release artwork for download once it’s signed off.

Ways BAM supports brands

Smart templates ensure everything’s on-brand


There’s total peace of mind that teams across the world are all on the same page and delivering to a high standard.

Teams are always informed and educated

A dedicated education section means that teams in every country have access to the information relevant to them and that brands are activated correctly.

Time is used more effectively


Reduction in time searching for files. Assets created in minutes. Less time liaising with agencies. Amends made in seconds. Time freed up for strategic thinking. There’s no end to the productivity gains made possible by BAM.

Transform the way you work forever


Learn more about the power of BAM for your corporate, employer brand or retail marketing team. Book your demo today. 

 

Display Advertising, Marketing Tools

Why Display Ads are key in winning the battle for brand awareness

Standing out above your competitors is no easy task in today’s market. Even when you believe you offer a superior product or service, your brand won’t capture the hearts and minds of your target customers if rival brands are unchallenged in capturing their attention .

Launching display ads is an essential tactic for any brand serious about increasing its visibility and impact in their ideal customers’ lives. Also known as banner ads, we’ll help you understand just why focussing on display advertising can boost your brand’s chances in the market and increase your bottom line.

Is display advertising right for your brand?

Simply put, yes – that is, if you want to keep up with the competition. As 84% of marketers invest in display ads your brand is in the minority if it isn’t utilising this crucial method of increasing brand awareness.

This isn’t to say you should be following the crowd for the sake of it. Yet when you consider your own experience the chances are you can appreciate the benefit of display ads. For instance, when browsing the internet can you remember ever NOT seeing a display ad on a webpage?

Also read: What is a banner ad creator?

Target your brand’s perfect customers

Going further, can you remember seeing ads that felt totally relevant and specific to you – linked to your recent searches or completely in line with your long-term beliefs, needs or interests? We all have and, of course, this is a familiar experience for us all.

For example, if you’re interested in physical fitness then websites on this topic will likely display adverts that relate to exercise equipment, strength-building programmes or nutritional food products. In addition, ads on these themes might present themselves to you on websites of an entirely different subject matter as sophisticated, targeted advertising picks up your personal online behaviour. 

Display ads work exceptionally well at reaching the people your brand and your product will serve best, increasing the likelihood new customers will discover you and that your brand’s identity will be  more frequently visible in their day to day lives. 

Also read: How to create dynamic display ads that count 

Display Ads increase the likelihood of brand strategy success

A Cost Per Click (CPC) system is usually applied when paying for display ads. This offers great value as you know those who click are interested in your product and brand. Naturally, not every click ends up in a purchase, yet it creates a touchpoint and increases brand awareness that could lead the customer to make future transactions.

Yet there is even greater value in using display ads when you consider how they complement other channels. Sticking with TV, there is more than a 25% probability that someone recognizes a television commercial if they have previously seen it on a digital platform.

So while it’s difficult to track how a TV ad for, let’s say, physical exercise equipment will result in a customer purchase – when screened in the commercial break for a healthy cooking show for example – using display ads fundamentally increases the chance the ad will catch their attention.

In fact, one survey shows that your ROI’s can increase by as much as 35% if you use a wide range of platforms, including TV. With its more sophisticated ability to reach a pinpoint target audience, display ads must be part of that brand marketing strategy. This provides confidence that the structure of your brand can remain strong when this tactic is embraced, using a solution that doesn’t blow your marketing budget.

Also read: How to structure your brand with Papirfly

Invest in the right tech to manage your display advertising

Clearly there is some effort required to create display advertising which can be time-consuming and demand resources from marketing teams, with the right expertise and knowledge required to deliver optimal results. Such resources are often in short supply internally and with agency fees ever-rising, it’s easy to see why some brands avoid display advertising altogether.

Reassuringly, creating instant recognition by producing high-quality display advertising can be done by building ad templates and automating creation and publishing workflows. Achieving brand consistency across every digital channel and platform is within reach, as is a higher chance of brand awareness.

Our solutions support your display ad template creation and brand asset management, with technology that anyone can learn to use easily, so your marketing team can create ads aligned with your brand guidelines.

From here you can become quick, efficient and brand consistent with every asset as you begin to stand out from the crowd. So, when your customers consider whether they choose you or your rivals… there is no competition. 

Also read: How Papirfly’s Display Ads elevate your banner ad creation

Marketing

9 common marketing mistakes that could have a big impact

Making mistakes is a great way to learn, particularly when you’re at the beginning of your career and have the world at your feet. When you’re responsible for a global brand strategy on the other hand, there’s so much to focus your attention on, that sometimes mistakes can go unnoticed. 

Our team has compiled some of the most common and avoidable mistakes that we see time and again. Sometimes it’s difficult to take a moment, step back and re-evaluate a particular approach, but when you do you will see how easy it can be to avoid marketing disasters. 

Not understanding your audience

Having a product or service that is doing well is no reason to be complacent. What is affecting your audience at this very moment? What are their current pain points? What resources do your team have access to which gives you up-to-date insights on what they are facing? 

If you’re not sure where to start, consider how your existing clients and customers are segmented; is there anything you can do to gather information on their needs and wants?

A targeted email campaign that includes a survey is a great way to keep people engaged, while proactively showing that you care about what’s going on in their lives. If you proceed with a strategy such as this, it’s important that you offer your clients something in return; If they are in the B2B category, it may be in the form of a whitepaper following the results of the survey. Conversely, if it’s a B2C audience, you may offer them more tailored content in the future based on the insight they provide. 

If you don’t have them already, it’s important to create personas around your different audiences, whether they are based in different demographics, verticals or various territories. The latter of these is incredibly important. While the fundamental USPs of your brand may be the same, the responsiveness to its benefits may vary from country to country. Having regular calls with employees abroad or reviewing insight reports from them frequently will help you build a more complete picture of potential marketing gaps and opportunities. 

Talking like a robot 

When it comes to marketing mistakes, this is one of our personal pet peeves. While many brands require a more formal, corporate tone, this doesn’t mean having to litter every sentence with business jargon. 

One of the best ways to ensure your campaign is fitting is to run it by someone outside of your department. While they may not be the exact audience, if they can’t understand it on a basic, human level, it’s worth re-looking at the language that has been used. This doesn’t mean dumbing it down, but looking at opportunities to make the word choices more coherent. 

Content for content’s sake 

Every brand should be proud of their voice, and the stories they tell. But simply posting social or blog content for the sake of it, and jumping on every trending topic even if it has nothing to do with the values you hold as a company, may muddle your messaging. 

Make sure your website and pillar pages have been properly structured for your SEO strategy, and create content that supports this. Likewise, the age-old rule of ensuring it engages, entertains and informs is a safe rule to abide by. 

The reason this common mistake can be so detrimental to your marketing is because content creation takes time, money and resources. If there’s no strategy or value to your brand, you may as well be pouring money down the drain. 

Not localising campaign imagery 

When budgets are tight, it can be tempting to change as little as possible on a campaign in order to make it suitable for other regions in the world. While this makes sense as a short-term fix, what it’s actually doing is jeopardising your message. Understanding the customs and cultural nuances of the countries you are advertising in is key to making them effective. 

Local people want localised messaging, with imagery they can relate to. Anything less, and this could be missed entirely or disregarded as lazy advertising. Advertising mistakes such as these could cost you your entire campaign in that location, so think twice about scrimping on localisation. Or look for software that makes it easy for campaigns to be adapted without incurring additional costs. That’s just one of many benefits of BAM by Papirfly™.  

Letting prospects drop off the radar 

There are multiple scenarios where this can take place. We’ve chosen just a few to highlight how these situations can be avoided.  

Email prospects

All email journeys and schematics should be carefully planned and bespoke to different demographics as best as possible. Warm prospects should be nurtured on an individual basis, so the more you learn, the more you can tailor the information.  

Website visitors

Utilising cookies helps you to continue serving visitors content once they leave your website. This may be in the form of a Facebook advert, or as part of another remarketing banner network on a website they visit later on. This serves as a second touchpoint for the user and reminds them of your offering should they forget. Not including these cookies could be a wasted opportunity to nurture visitors further and a critical marketing mistake. 

Social media

Having a solid social media strategy and content plan in place is vital, but it’s also important to make sure you have an effective monitoring schedule in place. If someone makes an enquiry via social media, time is of the essence in composing a response. While it may be impossible for you to monitor all day, even leaving an answer as long as a couple of hours could mean that your prospect has looked elsewhere in this time and found an alternative company to interact with. 

Social media monitoring checklist

  • Create dedicated ‘check-ins’ at least 3 times a day
  • Put in place automated initial response for inbox messaged to buy you some time
  • Build a response playbook that keeps tabs on trending questions to save time
  • If multiple people manage an account, us a sign off name when commenting so you can keep track of who said what
  • Reply to any negative comments in a calm and constructive way

Not storing files correctly

New campaign V1 draft. 
New campaign V2 draft. 
New campaign V2 final. 
New campaign V2 FINAL FINAL. 

We’ve all been there. When your team is against the clock, things can get pretty messy in terms of how files are saved. Keeping track of what’s been approved, who needs access to what and how can be a nightmare to navigate, but is a critical marketing mistake to avoid. 

An easy-to-use DAM portal will ensure global teams have access to what they need, when they need it. Papirfly’s very own DAM enables teams across the world to edit files directly from the portal, within set parameters that don’t compromise the hard work that’s already taken place. 

Underestimating the importance of consistent marketing collateral 

When large creative campaigns are executed, they have often been painstakingly planned and created. When these are filtered down into less substantial assets or across various territories across the globe, the messages can be diluted and the brand governance can lose its power. 

Everything a brand produces should epitomise the guidelines, values and visual identity that has been set out and communicated to employees from the business. 

Having a messy approvals process 

When a global company has different marketing departments and agencies engaged, there may be any number of methods for sign off. Emails, in-person reviews, physical sign off sheets, etc. 

Having set guidelines for your brand education across your teams will be crucial in making this as pain-free as possible, but also having a centralised place where approvals can go through reduces the need to keep track of multiple streams of communication. 

The ‘so what?’ factor 

We’ve saved one of the biggest mistakes in marketing until last. While marketing ultimately exists to sell, the way in which this is done doesn’t mean what you produce always needs to be a hard sell. A brand needs to build a relationship with its audiences, and this is done by addressing the needs and wants of the people you are targeting. 

The next time your team puts a sales email in front of you, put yourself in the shoes of the recipient and ask yourself ‘so what?’. Is this providing any value to them? Is this solving a problem? Is this engaging or informative? If the answer to any of these questions is no, you may want to re-evaluate parts of your strategy. 

A final word on marketing mistakes

While it’s difficult to avoid every possible mistake, just familiarising yourself with some of the most common ones can help you learn from the frustration of others.

BAM by Papirfly™ is an all-in-one Brand Activation Management tool that can help you avoid the above marketing mistakes and many more. 

Our powerful creation suite is built from your bespoke, pre-defined digital and print templates. This allows users with limited or no design skills to quickly create, edit and share assets without ever compromising their brand. They have access to a dedicated education section that outlines any additional brand governance collateral, a powerful DAM where they can centrally store and access everything relevant to them and a range of campaign management tools – all from one place.

If you find your team encountering many of the same problems when executing global campaigns, BAM by Papirfly™ could be the answer you’re looking for. Learn more or get in touch to book your demo.

Corporate communications, Marketing

A simple guide to cookie data reforms: tips to stop your strategy crumbling

Since January 2020, marketers have been left confused by articles and mixed information about Google’s impending plans to block third-party cookies in Chrome. As the most used browser worldwide, it marks the start of a great unknown for many brands and advertisers. There’s still time to prepare, however, as Google’s initial plans to have this implemented by 2022 have now been pushed to 2023.

A huge 81% of companies rely on third-party cookies, so there’s a lot of preparation that needs to take place. That said, the ultimate outcome of this controversial move will serve the best interests of consumers and even brands themselves in the long run.

What does the end of Google’s third-party cookies mean?

Brands will create better strategies for engaging with their audiences, build better experiences and ultimately gain more qualitative first-party data. Firefox and Safari have already blocked these cookies, but as they are used much less than Chrome, brands have not yet had their hands forced to consider new strategies.

Customers will also become more trusting and confident in brands and digital marketing generally over time.

Before we explore the simple yet effective steps brands can take, let’s familiarise ourselves with the different types of data that are collected and how.

How do companies collect behavioural data?

  • First-party data – the data collected by your company directly from a prospect
  • Second-party data – the data collected from a trusted authority or source, such as a relevant publication
  • Third-party data – ‘First-party’ data collected by a company and then sold on

Based on this, one of the most obvious strategies for brands to take is to assess their existing customer communication and touchpoints, and determine where they can extract first-party data from. This could be from a CRM, customer service representatives, surveys or registered accounts that have opted into you collecting their data.

Another way to reduce the impact of no third-party data would be to create a strategic partnership with another brand in your industry. A legitimate partnership could allow you to share first-party data within certain segments and targeting.

Brands could also explore something called contextual advertising. This could be banner ads surrounding a relevant article, a sponsored product within an advertorial or segment-specific ads served on a publishing website. Location and time-based advertising will still remain, too.

Other effective ways to collect first-party data

#1 Polish your existing first-party data

As already briefly mentioned, your own data is your most powerful tool. Conducting a full audit of your data capture forms and mechanisms will help you establish higher levels of detail for your personalisation marketing. However, remember that the more effort a user has to put in, the less likely they are to engage.

If additional fields are critical, consider the design and UX of the forms themselves, and if there are any ways to improve upon the journey. The amount of data you collect will be slow and ongoing, so if you haven’t started yet, get on it right away. You’ll also need to make sure the way you capture your first-party data is compliant, otherwise, your efforts will be a hiding to nothing.

The good news is that first-party data will never be obsolete, so the investment will be worth it.

#2 Monitor behaviours on your own website

The more a user engages with your site, the more you learn. Implementing tracking on specific actions and behaviours will help you segment audiences for retargeting campaigns. When a user logs into your website, you can interact on a much more personalised level, without the new cookie rules affecting you.

#3 Uncover the power of the inbox

Email and SMS provide a great platform to monitor certain behaviours that can provide valuable insights into your marketing. Understanding who is opening what will help you segment audiences based on their interests, although without them explicitly saying they are interested. It’s a risk, but one well worth testing.

#4 Create surveys and opinion groups

Creating focus groups and asking for input on particular topics can give consumers a sense of authority and also help provide you with qualitative and quantitative data about your customers. Online surveys can be incentivised with discounts or vouchers to increase uptake. Often some of the most powerful insights can come directly from your customers.

Want one less thing to worry about? Discover BAM by Papirfly™ for your content production

The disappearance of third-party cookies provides an opportunity to test different strategies. In order to switch up messaging fast, you need a quick and agile way of getting marketing materials produced.

BAM gives your teams a centralised brand portal that can be accessed from anywhere in the world. From here, they can create infinite on-brand assets in the form of digital, social, email, video and more. No design skills or professionals are needed.

They can also share and edit everything contained within the dedicated Digital Asset Management (DAM) section, as well as manage campaign briefs and timelines. 

Learn more about the benefits of BAM for yourself or book your demo today.

 

Brand Activation Management

The art of approvals: How to keep your brand from going astray

Creatives conceptualise your campaigns.

Strategy keeps your marketing aligned.

Project managers ensure everything is delivered on time and on budget.

Whose job is it to make sure your brand is aligned globally, across all campaigns?

For a brand manager, that’s a mighty role to take on. Without the right approval processes in place and technology to support them, it’s a tangled mess of complexity.

In this article, we’ll share how you and your teams can enjoy an approval process that’s free from stress and chaos.

How to streamline your sign-off process 

There are many steps to successful approval approaches, and these will vary depending on the size and nature of your brand. This isn’t about micromanaging – this is about ensuring clarity, consistency and control over your brand’s campaign and outputs. Here are some fundamentals to consider:

Identification and audit

If you don’t have your sign off process mapped out, this is your first step. There’s a great tool called Diagrams that can help you plot everything in a logical, easy-to-understand way. Identify all the people and processes that are required in order for something to be signed off. This may be organised by sub-brand, particular formats, divisions or countries. 

Here are 8 things you will need to include:

  • The types of content and campaign material teams create
  • Which stages are involved in the creation of each type
  • Who is accountable for each of these stages?
  • How long should each of these stages last?
  • What is the key action for each stage that triggers the next one?
  • Once each part is completed, how is this communicated?
  • How do these campaigns then get reviewed and amended for different markets? 
  • Is there a separate flow for ad-hoc/urgent jobs? If there is a time-sensitive topical piece, for example, how does this differ and can this be an abridged process?

Once you have this down, it’s important that refresher training is put into practice so that teams know who is responsible for what. If you have BAM by Papirfly™, you can completely automate this process, as well as create all your digital and print assets from within the dedicated portal.  

Documenting

You’ve got the bigger picture mapped out, but now you need to talk about documenting the process in further detail and working out your audit trail. If you are yet to go fully digital, you might use a PDF annotation tool to submit requests, do it via email, use a project management tool or fill out a physical form. 

It’s worth creating a base template as a starting point. This may be in the form of a checklist, comment boxes or signature sections. So even if you fill out the PDF, you can keep an audit trail within this template and ensure you’ve checked everything you need to. 

Don’t just stick with what you have because it’s working right now – consider whether this will work in the longer term and ask yourself if you have documentation for the following scenarios:

  • How do you submit change requests? 
  • What are the steps after approval or refusal? 
  • Who is accountable if something goes wrong? 
  • What happens if the person who needs to give approval is off sick? 
  • How many revisions are allowed before the issue is escalated higher? 
  • How will the general review phase be separated from approvals?

There’s a lot to consider. But having these details in an approval guide or spreadsheet can help existing employees and new starters get to grips with how things work. It will also give you complete peace of mind that nothing will go wrong in your absence.

5 tips to get the most out of approvals

#1 Timing is everything

There’s no point in sign off taking place too early or too late in the process. Involving stakeholders at the wrong time may have big implications on deadlines.

#2 Give prompts to avoid vagueness

In your approval guide or as a separate piece of training, give examples of what’s considered constructive feedback and what isn’t. It might look something like this:

❌ Vague

  • “That logo doesn’t look quite right.”
  • “The information looks too much.”
  • “I don’t really like the image for UAE. Replace it with something else.”

✅ Useful

  • “That logo looks skewed. Revert to brand guidelines to ensure it’s correct.”
  • “Volume of information makes it hard to read. Remove section B. (marked up).”
  • “This image is culturally inappropriate. Please see UAE-specific imagery folder and replace.”

#3 Ensure next steps are clear

When giving feedback make sure the recipient knows what to do after they’ve implemented it. Be very clear in the next steps. If you’re not, and a deadline is missed, it could come back to haunt you. Be as specific as possible in how the process moves on.

This doesn’t work…
“Please make these amends and send them back to me so we can hit the deadline.”

This does work…
“Please make these amends and send them back to me so we can hit the deadline. Also include Becky in case I’m in a meeting. She can give you final approval before this goes off to print.” 

This doesn’t work…
“I’m happy with this now. Send it across to David and see what he thinks.”

This does work…
“I’m happy with this now. You will need David’s final approval before posting. Please make sure he does this today and confirm with me when it’s done.”

#4 Give teams brand guidelines

Without comprehensive brand guidelines, your approvals process could end up being unnecessarily long and complicated. Or worse, campaigns could go to market completely wrong. Brand guidelines should include (at the very minimum):

  • Logo use across different markets and applications
  • Typeface and text sizing
  • Supporting visual assets and icons
  • Imagery guidance 
  • Tone of voice rules 

#5 Revisit briefing documents

If the same things are consistently being picked up on, it could be that the briefs aren’t comprehensive or clear enough. When checking work for the first time, make sure you have the brief to hand. If something significant has been missed, and it’s not on the brief, you know you need to give two sets of feedback. 

What could go wrong?

❌ Too many people involved in the process
❌ Lack of automation
❌ Unclear deadlines and sense of urgency lost
❌ Unrealistic time frames to turn around amends
❌ Poor communication

✅ Limited brand guardians for specific regions/sub-brands
✅ Digitise approvals process through BAM by Papirfly™
✅ No task can proceed without assigning a deadline
✅ Approval deadline set to feedback by
✅ One method of feedback is established

How to learn from mistakes

No matter how stringent your approvals process, things can and will go wrong occasionally along the line. What’s important is that teams can learn from these shortcomings, get better and move on.

Debriefing sessions

At the end of a big project, review bottlenecks and audit trails to identify any common themes of mistakes. Hold a quick session to talk about what went wrong and what can be implemented to prevent this happening again in the future.  

Mapping out imperfect journeys and realigning

Taking a step back when things really fall short may mean knocking down your approvals process and starting again. This can seem daunting, but the time you invest now to get it right will save you a lot more in the future. 

Reviewing briefs 

While the fundamentals of a brief should be consistent, it could be that different levels of employees need different levels of information in order to make sure their work is the best it could possibly be. In addition to tailoring briefs where feasible, include a link to useful resources such as brand guidelines, so that everyone’s knowledge is consistently refreshed. 

Essential approval features from BAM

Whether it’s a full campaign or an individual asset, the approvals process is what keeps production moving smoothly and on the right track. While teams across the world are using BAM by Papirfly™ to create all their digital and print assets, on brand and on time, they are also benefiting from a range of features that makes sign off seamless. 

Chat function gives multiple stakeholders a way of chatting about a particular asset together, before committing to the feedback. This prevents conflicting direction and makes sure everyone is aligned. 

Document markup provides physical points for the creator to review comments left, so that they can see exactly what needs to be updated and where. 

Locking down elements 

The creation tool features templates that are created in-line with your brand guidelines and places restrictions on how much can be changed. Stakeholders also have the power to lock down particular elements so they can’t be touched. This removes the need for feedback on basic brand etiquette as everything is pre-programmed. The creator still has flexibility, but within a predefined framework. 

Approval workflows

All workflows are documented, digitised and automated within the portal. Teams can access the assets, leave comments and receive feedback all in a single place. The entire version history and audit trail are recorded, and marketing materials can only be released and shared once final approval has been given. 

Re-approval of edited creatives 

If an additional amend is made to a campaign asset post-sign off, the approval process is reopened and the stakeholders will be notified. This gives an additional layer of assurance that nothing can be messed with or go out incorrectly. 

There are so many features that make BAM by Papirfly™ the perfect tool for marketing teams. Bring production in-house. Keep your brand consistent. Take global campaigns to market with complete confidence. From one centralised portal. 

Book your demo today.

Brand Activation Management

Why Digital Asset Management only solves half of your problems

When you consider the vast amount of digital content today’s leading brands distribute on a daily basis, across multiple channels and formats, it is evident why the traditional approaches for storing these assets are no longer fit for purpose.

Files saved on standard servers with long-winded file paths gradually become massive productivity vacuums, as your teams waste valuable time digging through folders to find the asset. Some will even end up lost forever:

  • 49% of employees say they struggle to find documents on a consistent basis
  • 90% of consumer brands meet bottlenecks in their handling of digital content
  • The average UK employee wastes 1.5 hours a week looking for documents misplaced at work

Introducing DAM

The rise of Digital Asset Management (DAM) solutions has gone a long way to correcting these problems that plagued businesses and marketing teams worldwide. By introducing a single, manageable and intuitive space for people to locate the assets they need faster, DAMs enhance productivity and protect against files falling through the cracks.

But, with the demands on digital content continuing to grow in parallel with organisations’ attempts to streamline processes as much as possible, is a single-purpose DAM system enough for modern marketers?

In this article, we interview Phil Owers, CEO at Papirfly, on how investing in a standalone DAM system can only take you so far in your efforts to control your content marketing, and why BAM (Brand Activation Management) represents a more complete solution for the future.

What is a DAM?

Digital Asset Management (DAM) is about organising your assets, images, documents and more in one location, making it easier for users to locate, implement and share these files than a traditional folder-based approach.

While this technology has been in development for several decades, it’s only in the last decade or so that they expanded to incorporate visuals, graphics and further imagery. This evolution no doubt made DAM systems more beneficial for the marketing industry, providing a useful repository for their branded content, raw files, stock imagery, etc.

As well as providing a centralised home for all a brand’s content, a DAM can also offer facilities for the management, manipulation, protection and movement of media files and their associated metadata.

The Global Digital Asset Management Market is set to grow from £904m (2018) to £5bn by 2024 (Research And Markets)

Why might someone choose to invest in a DAM system?

There is no question that DAM systems carry several strong benefits to businesses, particularly those who have identified their struggles with managing and distributing their assets:

  • Large files can be shared much more easily across teams, rather than having to devote time to compressing assets and sending them through email or via a dedicated file transfer service like WeTransfer
  • By centralising and organising files through unique, recognisable metadata, it becomes significantly faster for people to find the assets they need
  • A DAM system gives brands greater control over different versions of the same assets, so that there is no risk of incorrect assets being used over their latest counterparts
  • Outdated assets can be archived to prevent their general use, but kept secure in case you wish to revisit and update them at a later date
  • The costs of time, effort and resources to replace misplaced work is dramatically reduced or eliminated altogether, as all content is stored in one place
  • Brand consistency is better maintained as your employees can scan and identify if any content uploaded to the DAM does not follow your unique identity

How much DAM storage do you need?

There is no hard and fast answer to this question, as it will depend on your company’s specific circumstances. 

How many in your team will need to use it? What types and sizes of files will you be sharing? How often do you produce content? The answers to these questions and more will factor into how much storage your DAM system has to deliver.

With that in mind, consider the following when determining if a DAM solution is suited for your needs:

  • Audit your current amount of files you have across your servers and other devices (USBs, hard drives, etc.), being careful to eliminate any duplicate content, and then add to this an estimation of how much content you will be producing in the coming months/years
  • Consider your network speeds, and how that will impact the time it will take to upload assets to the DAM system
  • Ensure that the solutions you look into are scalable, and the costs that will be involved in upgrading the level of storage – you don’t want to be held to ransom
  • Set systems in motion so that when assets fall into disuse or become outdated, they can be archived on your own server to free up space on the DAM

Is digital asset creation a bigger issue than digital asset management?

The scale of your digital asset creation and the severity of the problems you face will depend on both your marketing team’s setup and the needs of your organisation. But, there is no doubting that the challenges surrounding content production continue to grow.

More and more teams are feeling the strain of budget cuts, staffing shortages, or reduced access to freelance support, while the demands on content escalate, with an increasing number of channels and mediums for brands to connect with their audiences.

  • Large brands should be aiming to produce 4-5 blog posts every week for optimal brand awareness
  • 47% of businesses spend £7.25K+ on their annual content marketing output compared to 38% in 2019
  • 75% of marketers intend to increase investment in branded content creation in 2021

A platform like BAM by Papirfly™ is enabling marketing teams to create an infinite amount of assets with one single, annual license fee. This means they can do a lot more for less – keeping up with the pressures on brands to be ever-present without any further strain on their budgets.

What is BAM?

Brand Activation Management (BAM) expands on the capabilities of a standalone DAM system. BAM software includes an effective DAM solution within it, just as astute at containing an enormous number of digital assets in one place, and making it easy for users to seek out what they need and share it with their colleagues globally.

The difference with BAM though, is that this isn’t where the benefits stop. On top of the same functions as a DAM system, BAM:

  • Enables anyone with access to create and edit brand consistent print and digital marketing materials, without the need for specialist design skills
  • Becomes a single source of truth for the entire brand, housing all guidelines and standards in one place to be accessed by team members
  • Allows users to oversee and manage delivery of assets across their campaigns, and track what assets are being utilised most frequently

Is a DAM more powerful with BAM?

There is no denying the powerful benefits an effective DAM solution offers to marketing teams worldwide, including:

  • Improved efficiency, with a DAM capable of helping employees find resources they need up to 5 times faster
  • A dedicated space for company-wide collaboration, with a cloud-based DAM accessible to teams across the globe
  • Reduced costs on time wasted seeking out digital assets on a daily basis
  • Faster times to market due to the speed at which people can locate the assets they require

With the support of a BAM platform alongside this, you gain access to a more comprehensive, intuitive and diverse system for the reasons I noted earlier. 

This both saves money and makes life more straightforward for your team. Instead of needing to invest in numerous technologies that do one job really well, be it a content creation suite, a dedicated “brand knowledge” portal or, in DAM’s case, a smart storage solution for your digital portfolio, BAM incorporates all of this into one system.

Can BAM help teams save even more time than they do with a DAM?

DAM’s main time-saving benefit is reducing the time it takes for people to locate assets they need, which as noted is not an insignificant amount of time. 

However, it typically pales in comparison to the time and resources devoted to the creation of these assets, which could involve the efforts of specialist designers and repeated proofreading sessions, extending turnaround times for content dramatically.

With BAM offering a remedy to those problems as well as being fully capable of fulfilling the issues resolved by a DAM, these platforms unquestionably offer more time and cost-saving potential than even the most sophisticated DAM system can on its own.

What would you say to someone considering investing in a DAM system?

A DAM is great in isolation, and the best examples of these systems available do their job remarkably well. If your organisation or marketing teams aren’t using a DAM, there is no doubt in my mind that it would save you a great deal of time, money and effort.

But, before you consider investing in a DAM system, it is vital to recognise that they only serve one purpose – efficient, effective management of your digital assets. This is an important consideration for content marketers, but it is just one of many. It is always essential to look at the bigger picture, and if a DAM is the only solution your team could benefit from right now.

So, before making this purchase, take time to find out if there is something out there that offers the same advantages of a DAM, but builds on this with even more capabilities. For that, BAM by Papirfly™ represents an ideal evolution.

For teams looking to take control of content production like never before, and reduce their reliance on costly freelancers or agencies to create assets you could produce in-house with the right tool, BAM goes a lot further in resolving all of the issues that teams face day-to-day:

  • Content creation is faster and more consistent than ever before
  • Brand guidelines are kept at the forefront of teams’ minds
  • All assets are securely stored and shared across your global workforce
  • Key metrics related to your assets’ usage are tracked and stored
Brand Activation Management

Where Papirfly stands in the brand activation race

Brand activation management

Three words that mean a great deal for the quality, consistency and performance of your brand in an increasingly crowded environment.

Your brand is what sets you apart. It’s your unique calling card to your audiences, be they your customers, employees or the wider public, showing them what you are all about and why they should care about you. In a landscape that is only becoming more and more competitive, having this identity is more critical than ever.

  • 81% of global consumers need to be able to trust the brands they buy from
  • It takes 5-7 interactions for someone to recall your brand
  • Presenting a consistent brand across all platforms can increase revenue by up to 23%

With the status and protection of your brand a critical foundation for success, becoming acquainted with activation management should be a matter of when, not if. Discover how this software empowers your company, and why our all-in-one brand management platform is the standout choice for marketing teams worldwide.

What is brand activation management?

Brand activation management is about gaining control of everything that depicts your brand, not to be confused with brand activation in experiential marketing.

It’s a way to centralise everything that represents your company (including your online videos, printed materials, brochures, social media and employer brand assets) and fitting them seamlessly into your overall brand machine.

Essentially, it’s having the power to transform how the world engages with your brand.

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Why is brand activation important?

For global brands producing hundreds of thousands of assets, it can be easy for guidelines to be misinterpreted, messaging to veer off purpose, colours to be used incorrectly and content to become skewed. 

All these inconsistencies will be hurting the brand perception you have worked so hard to build.

Brand consistently presented to consumers are 4 times more likely to experience brand visibility (Lucidpress)

Brand activation management software keeps your assets in order and creates a safe, controlled environment where you can be totally confident that all content stays on-brand.

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The power Papirfly’s all-in-one platform

Papirfly’s platform is your single online destination for everything that contributes to the strength and quality of your global brand, helping your teams:

Manage:

Through the platform’s digital timeline tool, you can stay informed when content is being published, where it is being shared and how often it is being used

  • Set permissions and lock down specific parts of your templates
  • Introduce approval workflows for an extra layer of quality control
  • Calculate the ROI of your platform by analysing how often assets are created and used

Store & Share:

Use a dedicated DAM to house and organise all your approved content, marketing materials, files and more

  • Adjust permission levels to establish who can access each area of your DAM
  • Easily filter through logos, fonts, imagery, videos and more
  • Consistently build your asset collection, and be alerted if any errors occur

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How does Papirfly stack-up against other software?

Over the last two decades, Papirfly has gained more than 600,000 users across enteprises. But during that time, other companies have emerged offering similar solutions. 

Trying to differentiate one from another by reading through feature lists can get confusing. So, to help you make a more informed decision on the best solution for your company, we’ve carried out some competitor analysis to share what Papirfly has that other software doesn’t.

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At its core a DAM solutions provider, Bynder has extended their offering over the years to incorporate creative templates, brand guidelines and analytics.

What we like about it
Like Papirfly, our platform provides a central cloud-based portal for all branded company materials and messaging. The software also allows teams real-time collaborative edits, on-brand approvals and includes auto-formatting for channels and file types – two features our customers find incredibly useful in our solution.

Why we’d choose Papirfly instead
While Bynder’s Template feature has some similarities to Papirfly’s, its capabilities are limited – you get the same basic functionality, but it doesn’t give you the same flexibility and reassurance. 

In this respect, Papirfly is far more dynamic in that it allows you to set strict templates and approve content to be associated with them. This leaves no room for the kind of errors that can still happen using Bynder, especially when localising assets for distinct markets.

Final say 
For smaller organisations who are less impacted by lack of consistency, Bynder has pretty much everything you need to store and share your marketing materials. But if you’re dreaming of global brand consistency, Papirfly’s Template and Localisation features can’t be outdone.

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Canva is an online design and publishing tool that helps people around the world design for a wide range of materials and publish them anywhere.

What we like about it
Canva’s online design and publishing tools are simple and easy to pick up with limited design experience – even with its long list of editing features. They also do a good job of encouraging teams to create more with them by including helpful video tutorials on their website.

Why we’d choose Papirfly instead
This is another instance where Papirfly’s Templates feature really stands out. Canva showcases a huge variety of its own templates for different print and digital formats, but relies on the teams using them to ensure that they are bespoke to your brand.

With BAM, all templates can be predefined before anything is created to guarantee absolute alignment with your guidelines.

Final say 
Again, this is a question of consistency – if you want full control over your templates while empowering your teams to produce assets quickly and on-brand, BAM is still your best bet.

Frontify is a brand management solution that leads with brand guideline creation. However it also incorporates DAM, creative collaboration spaces and templates for both digital and print. 

What we like about it
Similar to Papirfly’s Point feature, Frontify makes relevant brand guidelines easy to store, find and share with specific teams. And for faster campaign asset approvals, it also features a real-time collaboration feature and the ability to allocate relevant materials to specific teams.

Why we’d choose Papirfly instead
Although Frontify has lots of helpful integrations, such as Sketch and InDesign, it relies on teams having a good knowledge of these complex tools in order to create and set templates in the first place. 

With Papirfly, you have this capability built into an intuitive interface that doesn’t rely on prior knowledge of design software.

Final say
If you’re looking to free-up design resources and reduce your dependency on external agencies, then Papirfly’s easy-to-use creation suite can help you bring more in-house and create bespoke templates in minutes.

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Built primarily with retail brands in mind, Colateral promises to help users plan, implement and analyse their campaigns.

What we like about it
Colateral has been available for about the same time as Papirfly. And like BAM, its software focuses on the pain points of its customers and incorporates genuinely useful tools for solving their most pressing challenges.

Why we’d choose Papirfly instead
It’s clear that Colateral has some great features to make the lives of retail marketers easier, but it leaves other areas of the business unaccounted for. With Papirfly you have tools to enhance your employer branding, external marketing and comms all in the same solution. 

Final say
While we can’t deny Colateral’s scope for the fast, wide-scale rollout of retail assets, Papirfly’s focus lies in empowering your teams to produce work of a higher quality. However, scale of production is something that we’re developing in a new feature that will be able to convert huge qualities of content into specific formats, sizes and languages.

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Altru is an employee advocacy platform that makes it easy for staff to create, store and share videos.

What we like about it 
Altru is great for producing professional-looking videos fast. It’s incredibly simple to use and even incorporates an app to promote employee advocacy to get staff engaged with your brand.

Why we’d choose Papirfly instead
Employer advocacy is an excellent way to make your brand resonate with both potential candidates and consumers. But it’s only one part that makes up the overall success of your employer brand. 

With Papirfly, you have easy-to-use tools to help your employees create authentic employee advocacy videos, social media posts, print assets and more. Plus you get a built-in DAM to store and share them, as well as a single location to store brand guidelines for total consistency.

Final say
As well as having the extra features and capabilities mentioned above, Papirfly origins are in employer branding. It’s this expertise that made us stand out from the very beginning and has made us a top choice for leading brands across the globe ever since.

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Lumen5 is a video creation and editing tool that makes it easier for teams to produce impactful, engaging videos from existing content. It claims to cut video creation time to an average of six minutes.

What we like about it
As well as providing templates for specific types of video, Lumen5’s AI-powered technology helps you storyboard your ideas, fit your content to a layout, and find music and visuals that enhance your message.

Why we’d choose Papirfly instead
It’s brilliant to have simple software for bringing video creation in house. But the difference with Papirfly is that you can guarantee they’ll be consistent, keep track of how they are being used and make them easily accessible, company-wide.

Final say 
Contrary to the old saying, many tools don’t make light work. If all you need is the ability to create social media videos quickly, Altru can do it, but if you want to make them feel part of your overall brand, you’ll need to invest in more tools, or have them all-in-one with Papirfly.

Perhaps the most notable difference that Papirfly delivers over the solutions above is over 20 years’ experience dedicated to developing our platform. We’ve spent time making it as comprehensive and robust as possible in meeting the needs of brands in any industry across the globe.

Our commitment is to simplify the everyday for marketing teams worldwide. We are proud to have made that possible for over 200 brands globally, and would be happy to discuss how we can achieve the same for your company.

Get in touch with our team today to learn more about the benefits of our all-in-one brand management platform, or experience the platform for yourself by arranging your free demo.

Brand Communication, Digital brand book

Why an online brand book is key for your brand communication

When communicating your brand, do you ever get the feeling you’re talking to a wall? Or wonder if anyone ever reads your messages? Successful branding demands proper brand communication. And it requires an entire company pulling in the same direction. For this to happen, everyone needs to be on the same page, receiving the same information about your brand. But the fact is that 74% of employees feel they are missing out on company and news. So, what do you do?

You invest in an online brand book!

What is a brand book?

Brand book or brand guidelines are two and the same. It’s a document that describes your brand from a-z. The brand identity and its origin, the brand values, and its purpose in life. A brand book also includes branding rules – Every detail on how to apply your brand in different scenarios as well as how to communicate your brand. This all sums up to a brand book.

Your first reaction is perhaps that all companies have a brand book. Surprisingly, this is not the case. A study done among US organisations found that only 30% have well-known and used brand guidelines. The remaining 70% do not have any, or no one knows where to find them and it’s random who follows them. What does this tell us? First and foremost, having brand guidelines in place is not enough to secure your brand. Next, how a brand book is shared and distributed affects how your colleagues engage with your brand and communicate it.  

To get everyone pulling in the same direction, communicating ONE brand, everyone in your organisation needs to be informed and included in your branding efforts. You need to make sure everyone is familiar with your brand and its guidelines, and you need to secure availability and accessibility to avoid ending up in the same situation as the US companies mentioned above.

Also read: Who do you need on your team when building your brand?

An online brand book enables seamless brand communication

Aligning everyone can seem like an impossible task. You know first-hand how hard it is to get everyone to read your messages about brand updates and new assets, and they never seem to remember where to locate the brand book. At the same time, they feel left out of the communication loop. Clearly there is a mismatch somewhere.

Accessibility and user-friendliness are key if you want everyone aligned. Remember that for most of your colleagues, the brand book is perhaps needed once or twice a month and if it’s “hidden” in a marketing folder and the link was sent to them ages ago, how can you expect them to remember where to find it? And perhaps there was an update you emailed them about, but they have downloaded your brand book to their desktop for easy access, and they missed your email update. Then what?

An online brand book removes these worries and makes brand communication effective, easy, and seamless. One link, updated in real-time and everything collected in one single location. Everyone receives the same information at the same time. Communicating news, guideline updates, events, campaigns and more has never been easier.  

Also read: Build your brand with effective brand communication 

An online brand book enables consistent brand communication

Communication is part of any branding effort. How you communicate internally, how you communicate with the market, your customers, and other stakeholders. And it’s not only how you express yourself with words, visuals and choice of channels are also a form of communication.

All this needs to match and align. How your brand is presented and communicated by everyone in the company needs to match the brand strategy and the brand book. By managing all of this online from one single location, you can rest assured that your brand will look and sound the same everywhere.  

An online brand book unifies your brand communication

When everyone and everything is connected to one source of truth, getting your message distributed and your brand shared is easy.

Any update or news you have about your brand runs smoothly online. Publish updates and news, connect necessary brand assets, campaign information, marketing collateral and more and communicate your brand with ease.

Also read: How to communicate your brand

Get started with an online brand book

An online brand book is more than uploading a PDF document to your SharePoint or Google Workspace. This is about establishing an online solution where you can properly present and connect your brand securing automated workflows. This is where you connect your rules to the actual brand assets, and even self-serviced brand templates. The right brand book activates your brand online.  

Brand Activation Management

Why tone of voice and language are critical to a consistent brand

When it comes to building a strong, memorable brand, consistency is crucial.

Presenting your audiences with a dependable, distinguishable identity on all channels is the origin of them building trust with your brand. Without trust, there can be no brand loyalty, and you lose your opportunity at securing that sought-after return customer.

To preserve consistency at a time where the demands on content production are greater than ever, organisations are encouraged to create clear brand guidelines that underpin everything that is published. Much of these concern the visual aspects of the brand, ensuring these don’t deviate from their identity.

Why tone of voice is so important

Just as important is keeping tone of voice and language on-brand and markets specific. Yet, this is often overlooked when it comes to these guidelines, as it is viewed as difficult to enforce and manage in the way visual assets can be.

The end result? Copywriters that are unsure of how to evoke their brand’s personality across content. With incessant pressure to produce this content, they instead write in their own style to compensate.

These inconsistencies impact how audiences view your brands. If there is no binding thread between your various touchpoints, this will prevent potential customers from gaining a solid sense of what your brand represents, making you appear less trustworthy.

What is tone of voice?

Although tone of voice is a commonly held expression, it is important to recognise that tone and voice are two separate entities.

Your brand’s voice is the base of your verbal personality. It represents the core values, characteristics and features that make up your brand’s unique identity, and will be unwavering across every piece of marketing collateral.

Tone by contrast is much more malleable and flexible. Tone is the application of your brand’s voice to fit the context of where it is used. For instance, a social post on Twitter hopping on the back of a trending meme will probably have a notably different tone than a press release about your latest development.

The tone and style it is written can be markedly different, but they can still carry that overarching voice behind your brand. That is the secret to a tone of voice that maintains complete consistency, but perfectly adapts to the channel it’s placed on.

This is a difficult balancing act, and certainly one that some brands perform better than others. But at the heart of the most successful examples are tone of voice guidelines, that remove any room for interpretation and make it clear to everyone in your company how you should be projected verbally in all circumstances.

Building your brand’s tone of voice guidelines

Your tone of voice guidelines set the rules for every aspect of your written communications. It is the document that all writers, both internal and freelance, should refer to in order to ensure they are producing content in line with your personality.

This will also streamline the process of onboarding new copywriters in how they get to grips with communicating your brand, and used as a reference guide for when it comes to editing and proofing.

Below, we’ve outlined our 9 tips to making these guidelines as robust and useful as they need to be to guarantee consistency throughout your content.

9 steps to great tone of voice guidelines

1. Perform a language audit

First, it’s important to assess the content that your brand currently produces across its various channels to identify anything that you feel is inconsistent with how you wish your brand to be perceived.

What words stand out most frequently in your content? How long are your sentences? How often do you use colloquialisms or abbreviations? Do you employ emojis?

Ask these questions and more across a wide body of your existing content. This will give your team a base to determine the elements you like within your current copy, and what needs to be tightened up or addressed in order to consistently present your brand’s personality. Understanding these will be important to what you include within your final guidelines.

2. Identify your brand’s personality

When determining the right tone of voice for your brand, think of it as a person. Imagine meeting them at a dinner party:

  • Would they be loud and confident?
  • Would they be thoughtful and reserved?
  • Would they be assertive and forthright?

What would they be wearing? What subjects would they talk about? Who would they be inspired by? When you start to think of your brand in this context, you can develop a more vivid understanding of what its voice is and how it would be used in a variety of contexts.

By developing this persona, one that incorporates all of the top values and aspects of your brand, it becomes clearer how it would interact with your audiences.

3. Assess your target audiences

Speaking of your audiences, it’s important to perform some critical analysis on who they are and what they would want to hear from your brand.

Is your primary audience niche or is it more mainstream? Do they prioritise particular social issues over others? Is there particular jargon that they use day-to-day?

Building this understanding will cement what your brand’s voice should be to best engage your customers and, importantly, help you recognise how its tone needs to shift to capture the imagination of different audiences across your various channels.

4Construct a glossary

An essential component of your tone of voice guidelines should be a glossary, which outlines specific terminology and jargon that is unique to your brand or industry, and that needs to be incorporated into your copy.

This will include product names, brand language, warranty terms and department names, and will span across both content you produce for customers, and phrases you use internally. It will also be valuable in outlining how terms will differ when used in different contexts or in a variety of languages (more on that later). It should also address any words that should be avoided at all costs.

Also, it’s important that this glossary is not left static. As your brand evolves and expands into different locations and onto different platforms, it’s crucial that this list is kept up-to-date.

5. List clear grammatical dos and don’ts

Alongside the glossary, your tone of voice guide should also have a distinct list of grammatical rules for your writers to follow. This should be as comprehensive as possible, but listed in a digestible way so it is easier for writers to understand and apply to your brand.

  • Do you want hyphens to be used in words like double-click?
  • What perspective do you speak with? (i.e. first-person, second-person, third-person)
  • What slang words or abbreviations are allowed and which are forbidden?
  • Are writers encouraged to use idioms, cliches, metaphors and other literary devices?
  • What are your rules relating to punctuation and formatting?
  • How long should sentences and paragraphs be in general?

This sounds like nit-picking, but if you want to achieve complete consistency, it is best that nothing about your voice is left to chance.

6. Put copy into context

Remember what we said about voice and tone being separate? That’s because the overarching language and grammatical rules you outline in your tone of voice guidelines might shift slightly depending on the context of the writing.

For instance, on a press release or product description, your copy might be more formal and to-the-point, with little margin for humour or creative expression. At the same time, your social posts could be more colloquial and quirky. The nature of these different types of content necessitates a change in tone to not appear jarring to the audiences reading it.

So, make sure your guidelines address any difference in approach on specific content channels. This will allow for the writing to be rightly adjusted for these various audiences, but not stray too far away from your brand’s core identity.

7. Provide plenty of examples

To give your writers complete clarity over how they should produce content for your brand, it is vital that you give them clear examples of copy that ticks all the right boxes, and copy that is completely off-brand.

Providing several examples, across all of your brand channels, will make it apparent to new and existing writers what is expected of them in a way that simply explaining doesn’t always cover. When you’re learning grammar in school, you will be presented with good and bad examples to make that process easier – this works in exactly the same way here.

Consider the “Goldilocks” technique here: If you want your brand to be perceived as “approachable yet professional”, you might title your emails with “hello” rather than “dear” (too formal and familiar) or “hey” (too colloquial).

8. Don’t forget the details

While it is important not to overwhelm writers with detail to make it as straightforward as possible for them to absorb and apply your tone of voice requirements, not covering all your bases widens the risk of inconsistencies creeping in over time.

With this in mind, make sure you also incorporate sections dedicated to:

  • The degree of formality of your content in various contexts
  • Your stance on swearing and other potential sticking points
  • How and when to reference news and pop culture

Continue to review and assess your copy over time to see if any off-brand tendencies start to emerge, and if they do, update your guidelines where necessary to reflect this.

9. Make it easily accessible

Finally, you can have the most complete, comprehensible tone of voice guide imaginable – but if nobody can access it or knows where it is, it will have no effect. So, it is vital that the location of the guide is known company-wide, and that your teams globally can access it at all times to inform their writing.

This is where a platform like Papirfly’s all-in-one brand management solution can be a powerful complement to your tone of voice guidelines. By providing a single, central destination for all your brand guidelines, this keeps your teams worldwide aware of your brand’s unique identity and how they should maintain this both verbally and visually.

A single source of truth for your brand voice that your entire team can engage with.

4 brands that know their tone of voice

Coca-Cola

A brand that is already benefiting from the Papirfly Platform, Coca-Cola’s tone of voice has been clear and consistent across its 130-year history – it is all about bringing happiness to people.

Coca-Cola maintains a positive, friendly and down-to-earth tone across all its primary communications, built around their core personality trait of helping people live happy lives. Through the language they use, no one is left in any doubt what their brand stands for, and that’s helped it become one of the world’s most celebrated brands.

Examples

“Open happiness”

“Together tastes better”

“Refresh on the Coca-Cola side of life”

Starbucks

Starbucks’ voice guidelines plainly outline their tone of voice in a way anyone can understand, including several examples.

By employing a blend of functional and expressive language, Starbucks sets out their brand identity as one that wants to be clear, helpful and digestible for their customers, but to unlock their passion for what they drink and to indulge in what they love.

Examples

“That first sip feeling”

“It’s not just coffee. It’s Starbucks”

“Our mission: to inspire and nurture the human spirit – one person, one cup and one neighbourhood at a time”

Dove

As a company built around beauty and self-care, it is important that Dove’s messages of empowerment and body positivity are projected throughout its communications.

Dove keeps this consistent in their various marketing and social media campaigns, through to their website, where their vision aligns them as an organisation that wants to make beauty a source of confidence, rather than anxiety.

Examples

“Making a genuine difference”

“Welcome to Dove…the home of real beauty”

“We believe that real beauty comes from confidence, and confidence comes from embracing who you are”

Old Spice

Following their rebrand in 2010, Old Spice unshackled themselves from their former tone of voice, which was associating them with a mature audience, and revitalised it to attract a broader, younger demographic.

By focusing on wit, humour and a new perspective on masculinity, Old Spice used its new voice to regain its foothold as a global leader in men’s deodorant.

Examples

“The man your man could smell like”

“How to keep excessive sweat from stopping your swagger”

“Get more awesomeness, good smellingness, and Old Spice exclusiveness than ever before”

Lock down your tone of voice

We hope this has helped you recognise the absolute importance of being clear and consistent with your brand’s tone of voice and language, and how you can guarantee this in your own marketing.

Consistency is the cornerstone of customers trusting your brand – and this needs to be maintained every time you engage with them. Your tone of voice and the language you use is just one component of this, but it is one that demands your attention to prevent your voice from becoming confused or inaccurate.

Our all-in-one brand management platform is designed to help your brand lockdown consistency across all areas of your marketing, both verbally and visually. 

  • Harness bespoke, intelligent templates to produce assets faster and more cost-effectively, with no chance of going off-brand
  • Make all guidelines, training videos and assets available company-wide
  • Set permissions for different team members to ensure they can only access features and assets relevant to them and their market

Start empowering your brand with a brand management platform – get in touch with our team today.