Templates for every event touchpoint
Create and adapt pre-approved templates for booths, stands, handouts, as well as social media, video, and other digital assets.
Teams localize content within a brand portal that guarantees consistency at every stage.
- Pre-event, during, and post-event templates in one place
- Local teams adapt content without breaking brand rules
- Always up to date and instantly available across regions
Branded merchandise that adds value
Manage event merchandise as a strategic brand asset. From apparel to giveaways, teams source and reuse approved products that reinforce brand value – enabled through integrated production and fulfillment partners.
- Central visibility into approved swag and merch
- Consistent branding across products and regions
- Less waste through reuse and smarter planning
Automated local vendor production
Produce event collateral locally without manual coordination. Integrated production partners automate ordering, production, and payment — saving time, cutting costs, and removing the need to ship materials or manage suppliers by hand.
- Local production to reduce shipping and travel costs
- Local payments avoid international fees and delays
- Automated vendor workflows replace manual briefs
Approval workflows built for events
Coordinate internal teams, agencies, and finance in one structured workflow. Every asset, order, and purchase is reviewed by the right stakeholders before production begins — with full visibility and accountability.
- Flexible workflows for teams and external agencies
- Built-in approvals for brand, legal, and finance
- Clear tracking of status, ownership, and sign-off
Everything your events need to scale
Beyond core capabilities, Papirfly brings together automation, visibility, and control to simplify how event collateral is created, produced, and managed across regions.
- Automate the creation and production of event collateral
- Track approvals, orders, and spend in one dashboard
- Integrate seamlessly with vendors, finance, and existing systems of your tech stack
Papirfly connects templates, merchandise, vendors, and workflows into one unified system — giving marketing teams full control over event execution at scale.
Resources
Five hacks for faster event collateral execution
Practical ways to reduce bottlenecks, reuse templates, and deliver on-brand event materials faster across regions.
Optimize your event planning with automation
On-demand webinar with Ciloo on how leading teams simplify event execution, vendor coordination, and approvals at scale.
Campaign management for connected execution
See how campaign management brings planning, approvals, and reporting together for better event coordination.
Frequently asked questions
Papirfly centralizes templates, merchandise, vendors, and approvals in one workflow. Teams create and localize event collateral faster while maintaining brand consistency, full visibility, and control across regions.
Yes. Local teams adapt approved templates within predefined brand rules. This ensures flexibility for regional needs while guaranteeing every asset remains compliant and on brand.
Papirfly connects you to a vetted, integrated production network. Orders are automated, produced locally where possible, and paid locally — removing manual coordination, international payments, and shipping delays.
Approval workflows are fully configurable. Marketing, agencies, legal, and finance can review and sign off assets and purchases before production, with clear tracking and accountability at every step.
Yes. Papirfly is designed for collaboration across internal teams and external partners. Agencies can work within the same workflows, ensuring faster execution without losing governance or oversight.
Papirfly integrates with key business systems, including vendor, finance, and campaign workflows. This allows teams to manage event execution without disrupting their existing tech stack.
